Site Support Assistant – Lemmer

Organisatie

We are looking for a Site Support Assistant to join our dynamic and high performing operations team in Lemmer.

Functie

What are my responsibilities?

  • Providing support to the Lemmer back office team, making sure the orderings process is in place and to provide input in our Purchase Order overview (materials & service).
  • Some of your key tasks will include but not be limited to:
  • Administrative support;
  • Agenda management: plan meetings, align with Site Manager and Planner(s), team meetings;
  • Hosting function: give site induction, daily site induction registration, check validity yearly site induction;
  • Responsible for the contacts with suppliers (office supplies and commercial scope) and stock management of office supplies. Request for quotations (for known technical scope), creating Purchase Orders and ordering, delivery monitoring and delivery status check-up until shipping (ETA) / informing Site Manager / monitoring escalation, creating vendors in SAP, creating return Purchase Orders;
  • Certification registration of SGRE employees and 3rd parties;
  • Registration in training matrix, booking re-trainings for technicians;
  • Booking hours in SAP for all back-office team members incl. monitoring and escalation to Site Manager;
  • Archiving: scan and save delivery notes and purchase orders on workspace;
  • Process in Fluix (software platform): permits, work instructions, yearly checklists, general information;
  • Wind Dialogue (Customer data portal): yearly checklists, monthly availability reports, customer letters;
  • Booking hotel for technicians and check the travel declarations;
  • Be the local spider in the web for the site manager.

Functie-eisen

What do I need to qualify for this job?

  • MBO4 Administrative / Secretarial or Office management;
  • 2-3 years relevant work experience;
  • Advanced knowledge of Business English and fluent in the Dutch language;
  • Advanced knowledge of Microsoft Office, knowledge of SAP is considered a benefit;
  • Safety and compliance mindset, strong organizational and administrative skills, multi-tasking, flexible, initiative, proactive, ownership, open to change, team player, interpersonal skills, integrity, eager to learn, positive and enthusiastic.

Inlichtingen

Milja Prince +31(0)6 – 14135631

Sollicitatie

Milja Prince +31(0)6 – 14135631